This rule was filed as NMSL Rule 88-2.

TITLE 4 CULTURAL RESOURCES

CHAPTER 5 STATE LIBRARY

PART 4 INTERLIBRARY COOPERATIVE GRANTS

4.5.4.1 ISSUING AGENCY: Office of Cultural Affairs, State Library.

[Recompiled 10/31/01]

4.5.4.2 SCOPE: [RESERVED]

[Recompiled 10/31/01]

4.5.4.3 STATUTORY AUTHORITY: [RESERVED]

[Recompiled 10/31/01]

4.5.4.4 DURATION: [Permanent.]

[Recompiled 10/31/01]

4.5.4.5 EFFECTIVE DATE: [Filed August 2, 1988]

[Recompiled 10/31/01]

4.5.4.6 OBJECTIVE: The interlibrary cooperative program is intended to provide assistance to libraries for the development of formalized cooperation and resource sharing consistent with the state's Five Year Program for Library Development. Grants programs/projects may be proposed by the state library or by an individual library, providing eligibility requirements are met.

[Recompiled 10/31/01]

4.5.4.7 DEFINITIONS: [RESERVED]

[Recompiled 10/31/01]

4.5.4.8 GRANT AVAILABILITY: The grant program will be offered only when sufficient federal and/or state funds are available. When available, the state librarian will issue guidelines for the specific grants project or program.

[Recompiled 10/31/01]

4.5.4.9 ELIGIBILITY: Libraries that are eligible for basic materials grants or community library development grants of the state grants-in-aid to public libraries may apply for the interlibrary cooperative grants. Libraries not eligible for the above-mentioned grants may participate in a specific grants project as allowed by guidelines issued for the project.

[Recompiled 10/31/01]

4.5.4.11 APPLICATION PROCEDURES: The state librarian will issue a grant announcement whenever funding is available. The announcement will include specific application procedures for each grant cycle.

[Recompiled 10/31/01]

4.5.4.12 DISTRIBUTION: Grants will be awarded on the following criteria:

A. relevance of proposed activity to priorities identified in the grant announcement;

B. ability of the applicant library to carry out proposed activities;

C. potential contribution of the proposed activity to area residents or to statewide library development.

[Recompiled 10/31/01]

4.5.4.13 ACCOUNTABILITY: Appropriate fiscal and program records must be maintained. If federal funds are a source of grant funds, record retention must meet federal requirements.

A. Grant funds must be accounted for separately from other sources of funds.

B. The monitoring and evaluation of projects will be done by New Mexico state library staff.

C. Report requirements may vary and can be specified in any agreement or contract.

D. Legal agreements will be required and must be signed by representatives of all participating libraries and the state librarian.

[Recompiled 10/31/01]

4.5.4.14 APPROVED: Virginia Hendley, state librarian.

[Recompiled 10/31/01]

HISTORY OF 4.5.4 NMAC:

Pre-NMAC History: The material in this Part was derived from that previously filed with the State Records Center and Archives:

NMSL Rule 81-3, Interlibrary Cooperative Grants, Rules and Regulations, 5-12-81.

NMSL Rule 88-2, Interlibrary Cooperative Grants, Rules and Regulations, 8-2-88.

History of Repealed Material: [RESERVED]