This rule was filed as
GCDC 87-1.
TITLE 9 HUMAN
RIGHTS
CHAPTER 3 GENDER
PART 2 GOVERNOR’S CAREER DEVELOPMENT
CONFERENCE FOR WOMEN
9.3.2.1 Issuing agency: Governors Career Development Conference for
Women.
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9.3.2.2 Scope: [RESERVED]
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9.3.2.3 Statutory authority:
[RESERVED]
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9.3.2.4 Duration: [RESERVED]
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9.3.2.5 Effective date: [Filed
June 8, 1988]
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9.3.2.6 Objective:
A. Since
1978, the governors of New Mexico have recognized the important roles served by
women in state government and have actively supported the governor’s career
development conference for women. The
purpose of the conference is to enable women to meet and exchange ideas on a
broad range of subjects which will further goals of career and personal
development and serve to foster career development; to help women become aware
of career possibilities and define their personal interests, abilities and
goals as they relate to career mobility; to assist women in finding resources
to prepare themselves mentally, physically and emotionally for mobility; and to
help women become a viable force in career areas and assist them in developing
support systems. In addition, for the
women who are members of the steering committee, the purpose is to develop
leadership skills and to provide experience and confidence in their abilities.
B. The
conference shall maintain a nonpartisan posture and shall provide for
representation of all state agencies in the three branches of government on the
steering committee.
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9.3.2.7 Definitions:
[RESERVED]
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9.3.2.8 Organization:
A. The
conference shall consist of:
(1) the steering committee, composed of a
representative or representatives and alternates from all state agencies;
provided, however, that small agencies and boards and commissions shall have
one representative and alternate which represent them in the aggregate;
(2) the steering committee composition may be
changed to allow for greater participation or representation among agencies;
(3) the executive committee, composed of the
elected officers, secretary and treasurer of the conference and the chairwomen
of the planning subcommittees; and
(4) the
planning subcommittees, composed of steering committee members appointed by the
chairwoman. Planning subcommittees
shall be created at the discretion of the chairwoman, but shall be sufficient
to assure that the basic needs of the conference are met in the areas of
arrangements, registration, publicity, publications, workshops and data
evaluation.
B. Pursuant
to Executive Order 83-19, participation in conference planning is a designated
activity of the members involved, and each is assumed to have agreed to serve
as her agency’s representative. They
are members of the steering committee and are required to attend steering
committee and appropriate subcommittee meetings. If any member is unable to balance her job and the requirements
of the conference, she should request that her agency select another
person. If a member misses four
meetings of the steering committee, the chairwoman shall ask for her
resignation and request the agency to appoint a replacement.
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9.3.2.9 Officers:
A. The
chairwoman and vice chairwoman are the elected officers of the conference. The spouse of the governor shall be the
honorary chairwoman.
B. The
chairwoman and vice chairwoman shall serve no more than one year in the
respective office and shall not again be eligible for elected office. To provide continuity, the vice chairwoman
shall become the chairwoman for the succeeding year. The one-year term of office for elected officers shall be from
January 1 to December 31. In addition
to planning and presenting the conference, the elected officers are responsible
for closing all conference business and commitments prior to the planning for
the subsequent year’s conference.
C. The
chairwoman shall appoint a secretary and treasurer. The secretary shall be responsible for writing and mailing
minutes of the executive and steering committee meetings and for performing
other duties required by the chairwoman.
The treasurer shall be the fiscal agent for the conference. The chairwoman or the treasurer shall have
the power to enter into contracts and sign vouchers for payment through the
department of finance and administration.
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9.3.2.10 Subcommittees:
A. Subcommittees
and their chairwomen shall be appointed by the conference chairwoman.
B. A
subcommittee is responsible for planning that portion of the conference
assigned to it and shall have full authority to carry out its mandate with the
approval of the chairwoman. The
steering committee reserves the right to overturn a decision of a subcommittee
by a three-fourth’s vote of those present at the steering committee.
C. Subcommittee
budgets shall be submitted to the chairwoman by the subcommittee
chairwomen. Actions by a subcommittee
which will involve expenditures of conference funds, exclusive of general
expenditures which are part of the subcommittee budget, shall be approved by
the conference chairwoman.
D. A
subcommittee chairwoman may request that a member of a subcommittee be replaced
if the member misses more than three subcommittee meetings or otherwise fails
to participate in subcommittee duties.
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9.3.2.11 Voting and elections:
A. Officers,
representatives and alternates are voting members of the steering
committee. Representatives and
alternates are appointed by their agency head at the request of the governor.
B.
With the exception of extraordinary votes required on actions stated elsewhere
in the rules, all votes are by simple majority. In the case of a tie vote, the motion fails.
C. At
its first meeting following the conference each year, the steering committee
shall elect a nominating committee of three for the purpose of selecting
candidates for the position of vice chairwoman. Candidates shall provide the nominating committee with a short
biography and their qualifications.
These shall be immediately distributed to all members of the steering
committee. At the last meeting of the
year, the vice chairwoman shall be elected by secret ballot. Nominations from the floor will also be
accepted at the time of the election.
The chair of the nominating committee will conduct the election. If the chairwoman resigns her position, the
vice chairwoman shall become chairwoman and a new vice chairwoman shall be
elected. Should vacancies occur in both
positions, they shall be filled in the same manner.
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9.3.2.12 Meetings:
A. Meetings
of the steering committee are subject to the Open Meetings Act.
B. Meetings
shall be conducted pursuant to Robert’s
Rules of Order.
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9.3.2.13 Conference participation:
A. While
the governor’s career development conference for women welcomes participation
by men, that participation shall not be at the expense of women in state
government who wish to attend the conference.
In the event that participation must be limited, priority for conference
attendance shall be in the following order:
(1) women in state government;
(2) men in state government;
(3)
state education institutions, public schools and political subdivisions
of the state; and
(4) other interested persons.
B. The
conference shall endeavor to keep fees for conference participation low enough
to allow state agencies to pay or reimburse for conference registration and so
that no women in state government will be denied attendance at the conference.
C. The
executive committee shall set registration fees and fees paid to presenters.
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9.3.2.14 Conference theme and keynote speaker:
A. Each
year’s theme and keynote speaker shall be approved by the steering committee.
B. The
executive committee shall present recommendations for the year’s theme and
keynote speaker to the steering committee.
Any member of the conference may make suggestions to the executive
committee or to the steering committee at the time of consideration of the
question.
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9.3.2.15 Amendments to rule:
A. The
rules of the governor’s career development conference for women are subject to
ratification each year by the steering committee.
B. After
ratification, any amendment to the rules of the governor’s career development
conference for women shall be by three-fourth’s vote of the members present at
the meeting succeeding the meeting at which a change of the rule was proposed.
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9.3.2.16 Amended on February 2,
1988.
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HISTORY OF 9.3.2 NMAC:
Pre-NMAC History: The material in this part was derived from
that previously filed with the State Records Center:
GCDC 85-1, Governor’s
Career Development Conference for Women in State Government Rules, filed
3/3/87.
GCDC 87-1, Rules of the
Governor’s Career Development Conference for Woman, filed 6/8/88.
History of Repealed
Material: [RESERVED]